Constitution of the Bunting Society
The name of the society is The Bunting Society hereinafter called the “Society”.
The Society is established to collect, collate and disseminate all information concerning the surname Bunting and its variants from all sources.
a. Membership of the Society shall be open to all who are interested in the surname Bunting and its variants and who have paid the annual subscription as laid down from time to time by the Executive Committee mentioned below.
b. The Executive Committee shall have the right to approve or reject applications for membership and to terminate the membership of any individual provided that the individual concerned shall have the right to be heard by the Executive Committee before a final decision is made.
4. Executive Committee
a. The general management of the Society shall be directed by an Executive Committee hereinafter called “the Committee” which shall consist of not more than 9 members and shall include a Chairman, Vice Chairman, Secretary, Treasurer and Editor.
b. The Executive Committee shall have power to appoint a President. Such appointment shall be for such period as the Executive Committee shall determine. The President shall be a member of the Executive Committee in addition to the number specified in clause 4a.
c. Members of the Committee shall be elected at the Annual General Meeting of the Society by a show of hands unless the majority of the members present demand a ballot.
d. Elections to the Committee shall be for one year but each member shall be eligible for re-election.
e. The proceedings of the Committee shall not be invalidated by any failure to elect or any defect in the election appointment of any member.
f. The Committee shall meet at such times as shall be considered necessary.
5. Meetings of the Society
The Society shall meet in an Annual General Meeting at such time and place as the Committee shall determine. At least 7 days clear notice shall be given in writing by the Secretary to each member. At such Annual General Meeting the business shall included the election of members to serve on the Committee, the appointment of officers and an auditor, the consideration of a report of work done by or under the auspices of the Committee and the transaction of such other matters as may from time to time be necessary.
Save as otherwise provided all questions arising at any meeting shall be decided by a simple majority of those present and voting. Arrangements for postal voting may be made from time to time by the Committee. No person shall exercise more than one vote but in the case of an equality of votes the Chairman of the meeting shall have a second or casting vote.
A Minute book shall be kept by the Secretary in which shall be entered a record of all proceedings and resolutions. Minutes shall be signed by the Chairman after the approval of the meeting.
a. All moneys raised by or on behalf of the Society shall be applied to further the objects of the Society and for no other reason.
b. The Treasurer shall keep proper accounts of the finances of the Society.
c. The accounts shall be audited at least once a year by an auditor appointed at an Annual General Meeting.
d. An audited statement of the accounts of the last financial year shall be submitted to the Annual General Meeting.
e. A bank account shall be opened in the name of the Society.
9. Alterations to the Constitution
Any alteration to the Constitution shall receive the consent of not less than two thirds of members present and voting at a meeting specially called for the purpose.
If the Committee, by a simple majority, decides that it is advisable to dissolve the Society it shall call a meeting of which not less than 21 days notice shall be given. If such a decision is confirmed by not less than three quarters of those present and voting the Society shall be dissolved and all assets after the satisfaction of proper debts and liabilities shall be transferred to such other charitable institutions as the Committee shall determine.
This Constitution was formally adopted at an Annual General Meeting of the Society, 15th October 1994. Signed George H Bunting, Chairman
Clause 4b was added and formally adopted at a Special General Meeting of the Society, 14th October 2000. Signed Mary A Rix, Chairman
The Bunting Society